Technology has become the primary means of communication and transaction between clients and law firms. It allows tasks to get done easily within a few clicks. It provides a platform where clients and law firms can communicate with each other without effort and transfer sensitive information or confidential documents without concern.
That is why Secure File Sharing for lawyers has become a necessity. It serves to ensure that your client’s data will only pass through a secure and moderated channel to protect confidentiality.
WHY DOES SECURE FILE SHARING MATTER?
Software that works the way you work.
Save time and streamline your workflow by enabling clients to receive and send secure files to and from your organization without changing the way you operate. LexShare is a modern file sharing solution that is easy to use without compromising on data security or compliance.
Workflows for any situation.
When it comes to clients and technology, one size does not fit all. LexShare has a blended approach to client file sharing that allows you to cater to different types of clients in a secure way. Getting documents signed through our eSignature platform expedites the entire process, saving you time and money.
Put your name on it, not ours.
LexShare's private label customization feature lets you apply your firm’s name, colors, and logo to the interface, so your clients are interacting with your custom branding, not ours.
Keep Legal Clients' Information Secure
No matter the situation, you need to secure your legal clients' information. Handling the data involved with a legal workflow is a great responsibility, one that is managed by law offices on a daily basis.
The amount of data and security breaches, hacked emails, and stolen identities has increased 50% or more, every year, for the past four years. Before you think that your law office is too small to be targeted, understand that hackers attack weakness, not size. They know that you don’t have the budget or resources to constantly have an entire IT team monitoring your technological security and infrastructure. Even if your server is encrypted, once you send emails externally, they are out in the open and vulnerable just like every other email. Only a secure file sharing platform, like LexShare, is built to protect sensitive legal client data.
File Sharing Designed for All
"But client portals were the way of the future...what's wrong with those?"
You might already have a client portal that came with your practice management software or you had the company that created your website build one for you. If you’re like the majority of law firms we talk to, then you’re having difficulty with clients actually adopting the portal. Some clients will love their client portal account and will use it all the time, but those are rare.
Easy-to-use for law firms and their clients, LexShare was created to satisfy every user, not just the tech-savvy ones.
Compliant Legal Document Sharing
At the end of the day, it’s the law. You have to secure your client’s information when sending to them. Even if they say it’s ok and you get the written permission of your client to send it unsecured, it can still be breaking the law.
If you haven’t been securing information in the past and you’ve never had a data breach, then you’ve simply been lucky so far. Even if you’ve never been robbed, you still lock your doors at night. We’re at a point in modern technology where security is not a “nice to have”, it’s not something that you just do for the good of your clients, it’s a necessity for running a compliant and ethical business. LexShare was designed with security at the forefront.
How Secure File Sharing Can Help You
Transactions and partnerships can be difficult to execute when you and your clients are not communicating effectively. Law firms have adopted advanced technology in recent years, with all the bells and whistles in some instances, which clients or even the law firm will have a challenging time catching up with its level of complexity. Despite the level of tech saviness, adoption of a new tech approach is a necessity because there are many issues and inconveniences that come with using traditional methods.
The most convenient and accessible way to send documents and files these days is through email. However, it can be risky to send such valuable information over a channel with minimal security, which is why many law firms equip these files with passwords. It is the bare minimum when it comes to protection. But even so, it often entails a lengthy process of miscommunication with your client, sending email invitations to a platform, calling to tell them the password, and teaching them how to unlock the file. There is also the matter of getting their signature, which may delay the entire process because you need to meet them in person.
By meeting in the middle and finding a common ground that adjusts to both party’s needs in the safest and most convenient way possible, LexShare Secure File Sharing for lawyers is the ideal solution.
LEARN MORE ABOUT LEXSHARE
To learn more about LexShare & LexSign, contact our team to schedule your free demo with us today.
Why Secure File Sharing for Lawyers is Important
Secure File Sharing offers several benefits for lawyers in terms of function, design, and convenience. The efficiency of these platforms has caused demand to grow steadily over recent years. Below are a few reasons why Secure File Sharing is a necessity for every law firm.
Unlimited File Size
File sharing is not always about short documents and electronic signatures. Quite often, large files including audio and/or video need to move between lawyers and their clients, or even with other attorneys. With LexShare Secure File Sharing it is possible to send information like deposition recordings, video evidence, and other files that may limited by conventional transfer channels. Not only are oversize portfolios able to pass easily, but cutting-edge security measures ensure that file contents cannot be breached or hacked.
Enhanced Security
Law firms handle confidential and sensitive information daily. There is no doubt that these professionals know the importance of handling their clients’ information properly. However, the risks and threats may lie with the platforms they use to transfer their files. Having information printed on paper and physically stored comes with the risk of these files being damaged or stolen. While exchanging them through basic online platforms comes with the risk of hacking and viruses that could use the data for malicious purposes, our Secure File Sharing system offers maximum protection, safeguarding all information to the best of our abilities (and current technological adaptation) to ensure that it will remain confidential.
User-Friendly and Flexible
One of the fundamental issues when transitioning into a digital-based platform is that clients often do not know how to use it. Many file-sharing systems are equipped with innovative technology. However, some clients cannot maximize the full potential of these platforms because they are not tech-savvy. That being said, we offer a blended approach with all our transactions. The performance of our platforms is specially curated to provide both clients and law firms with the features they need to maintain a smooth experience. Our range of complexity is fully adjustable and can be changed with every client to accommodate their needs and accuity.
Backup and Recovery
The risk of files and documents becoming lost or damaged still exists whether you are using a digital platform to store files or keeping them physically. Keeping paper copies makes them susceptible to physical damage or loss, while keeping them online comes with the risk of losing data due to system downtime or problems with your device and connection. LexShare helps your files stay safe through any situation. We back up your information and secure it in our system so that you can access your files when you need them.
Choosing the Ideal Secure File Sharing for Lawyers
Before choosing a provider for your Secure File Sharing solutions, you need to ensure that you will be trusting your data and services to a reliable partner. So what should you consider before choosing a software?
Is it Accessible?
How can these platforms be accessed? Are they only accessible via desktop? Is mobile an option? Some clients’ devices do not meet the minimum specs to access certain platforms and applications. There are also urgent situations wherein clients must send their documents to lawyers as soon as possible and vice versa. This also applies to documents that require signatures before the transaction can proceed. LexShare secure file sharing system can be accessed anytime, anywhere, and from any device. Your needs are our top priority, which is why we aim to make our platforms as inclusive and accessible as possible.
Is it Safe?
When choosing the right software, your pool of choices must be composed of reputable and trusted companies only. You should thoroughly vet them by looking into the background of the company to guarantee that they can be trusted with handling confidential data and information. Search for reviews and testimonials online from their previous clients. Research the history of their company and the features they equip in their software. This allows you to assess their authenticity and reliability before forming a partnership with them.
Learn More Today
Frequently Asked Questions about
Secure File Sharing
Invest in Secure File Sharing for Lawyers Today
Every law firm requires an enhanced level of protection that matches both their personnel and clients’ expertise and needs. LexShare is committed to providing flexible and user-friendly software for lawyers and clients to interact and share information with ease. We aim to eliminate all threats that could compromise your data and consistently improve our platform to provide optimized protection for every situation.
Safeguard your information and enhance productivity within your firm today by investing in our Secure File Sharing services! Contact us for more information.